Here’s the thing about traveling: it’s not always as glamorous as it looks on social media, especially when you have work to complete and deadlines to meet. Being productive while traveling all comes down to your preparation. Traveling for leisure or business takes you away from your usual routine, so when you’re not in the same space, eating the same food, and reporting to the same people it can be tough to get into the right mindset.
Planning ahead will ensure you have everything you need to be successful at work while you’re on the move. With the rising popularity of co-working spaces and modern technology, traveling while working has never been more accessible than it is today.
We’ve compiled a list of the 5 essential things you need while traveling for business below. Learn more about our secrets for staying focused and productive throughout your travels.
- Bring just enough tech
While traveling for business, it’s imperative that you bring the tech that will serve you best. For most travelers, this is usually a laptop, smartphone, and/or additional tablet device. Plan ahead to bring everything you need and nothing else, and don’t forget your chargers.
A great travel hack is to carry a portable charger and adapter so that you never run out of power. Some days might be long or unpredictable, so staying prepared with extra power can be a game changer.
Another gadget most business travelers won’t leave home without is a quality pair of headphones. You’ll need them for calls, watching videos, and they’re great for blocking out noise in crowded airports or new work spaces. There are some great noise cancelling headphones on the market for business travelers.
- Reliable Wi-Fi
Regardless of which gadgets you choose to bring, having access to Wi-Fi is absolutely essential to a business traveler. Most major airlines offer complimentary Wi-Fi as an in-flight service, but you’ll want to double check with the airline on their policies before you depart. Some airlines charge between $5-10 per flight for Wi-Fi, and some (like United) require you to download their mobile app before take-off to access the internet.
Plan ahead to have Wi-Fi where you’re staying, too. Whether you book a hotel, Airbnb, or are staying with a friend, verify the Wi-Fi availability before your trip. If you don’t have it already, you can also call your phone carrier and request to add a hot-spot to your mobile phone. It’s great to have that as a Wi-Fi backup when you’re traveling—you never know what could happen.
- Efficient work-space
Scope out places to work in the city you’re traveling to. Nearly all coffee shops, co-working spaces, and libraries can be great temporary work spaces for travelers.
If you’re staying at a hotel, check out their conference room ahead of time and any other amenities they might have for business travelers. A quiet, comfortable work-space will help you crush your deadlines and stay productive throughout your trip. A noisy hotel lobby isn’t going to cut it.
If you’re in a city, there’s more than likely a few popular co-working spots where you can pay per day or week in exchange for work-space. Co-working is a style of work that involves a shared workspace and independent activity. Travelers can drop in and find a quiet space to work with typical office amenities such as printers, scanners and reliable Wi-Fi.
- Appropriate luggage
Pack light and stay organized. The last thing you want while traveling is to carry too much or forget the essentials, especially while traveling for work.
When it comes to carry-on luggage, try to stay as light as possible. This gives you a lot of flexibility around the airport and helps you not stress about cabin space when you board the aircraft. When boarding, people often rush onto planes to find space for their luggage; but if you travel light, this isn’t something you’ll have to worry about. You’ll be able to settle down for some work a lot easier and calmer if you pack light.
Consider purchasing a carry-on bag that helps you stay organized by having dedicated spaces for all your devices. This is a lifesaver and keeps you organized throughout your travels. A backpack or messenger bag that fits your laptop and all of your other gadgets is essential while traveling for business.
In general, you want to make your travel experience the least stressful as possible. Clutter and chaos will disrupt your work-flow and decrease productivity levels. Choosing the right luggage to bring will greatly contribute to your peace of mind and give you one less thing to worry about.
- Healthy superfoods & vitamins
We all know that traveling can take a toll on the body, and when you have work to do the last thing you want to be is sick or run down. Business travelers swear by a few preventative items and healthy measures such as anti-bacterial wipes, superfood supplement packs, lots of water, and essential Vitamin C.
Protecting your body against germs and bacteria is key while traveling. In order to work effectively, you need to be healthy and energized. It’s easy to catch a cold while traveling due to a number of things. Eating healthier while traveling and sleeping adequately will boost your productivity levels.
Take lots of Vitamin C throughout your trip and fill your body with as many superfood nutrients as possible.
The future of work
Being able to travel, see new places, and experience new cultures all while working productively is a true gift—and a relatively new one.
Ten years ago, not nearly as many people could work while they travel due to the lack of technology and accessibility around the world. The amount of co-working spaces is increasing and the number of companies that support remote work is on the rise. This is something to celebrate.
With the right preparation, you can become a smart business traveler in no time.
Interested in learning more about the co-working community and how others are working while traveling around the world? Visit Atlas Workbase. Atlas Workbase is a flexible work space located in Seattle that is designed for the modern professional.